Announcement to convene the Annual Shareholders’ Meeting for the year of 2023

2023-02-22

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Announcement to convene the Annual Shareholders’ Meeting for the year of 2023

Subject：Announcement to convene the Annual Shareholders’ Meeting for the year of 2023
To which item it meets：paragraph 17
Date of events：

Statement：
1.Date of the board of directors' resolution:2023/02/22
2.Shareholders meeting date:2023/05/18
3.Shareholders meeting location:Center for Public and Business Administration Education(No.187, Jinhua St., Daan District, Taipei City)
4.Shareholders meeting will be held by means of (physical shareholders meeting/ visual communication assisted shareholders meeting /visual communication shareholders meeting):visual communication assisted shareholders meeting
5.Cause for convening the meeting (1)Reported matters:
(1)The 2022 Business Report.
(2)Proposal of the proportion of employee compensation and directors compensation for the year ended December 31, 2022.
(3)Report on Audit Committee's review of 2022 business report, financial statements of 2022 and proposal for 2022 earnings distribution.
(4)Report on Audit Committee's communications with the chief internal auditor.
(5)Report on amendments to Corporate Social Responsibility Best Practice Principles.
(6)Report on the implementation of Sustainability Development Plans.
(7)Report on Operation of the Board of Directors and Functional Committees for 2022.
(8)Report on 2022 Annual Director's Remuneration.
(9)Report on 2022 related-party transactions which are not related to the Company's operating activities.
6.Cause for convening the meeting (2)Acknowledged matters:
(1)The 2022 Business Report and Financial Statements.
(2)Proposal for 2022 earnings distribution.
(3)Amendment to the Company's ”Regulations of Governing Group Enterprises, Specific Parties and Related Parties Transactions”
7.Cause for convening the meeting (3)Matters for Discussion:none.
8.Cause for convening the meeting (4)Election matters:none.
9.Cause for convening the meeting (5)Other Proposals:none.
10.Cause for convening the meeting (6)Extemporary Motions:none.
11.Book closure starting date:2023/03/20
12.Book closure ending date:2023/05/18
13.Any other matters that need to be specified:
(1)The voting right of shareholders can be exercised electronically in this shareholders' meeting. The period of exercise shall be as follows: from April 18th 2023 to May 15th 2023. Shareholders please login to the ”Shareholders’ e Ticket” website of” Taiwan Depository & Clearing Corporation “and vote in accordance with the relevant instructions.【Website address: https://www.stockvote.com.tw/evote/index.html】
(2)According to Article 172-1 of the Company Act and Article 13 of Articles of Incorporation of the Company, shareholders who hold more than 1% of the total issued shares may submit proposals. i. Acceptance period:2023/03/12~2023/03/22
ii. Acceptance location:9F., No.100, Sec. 5, Xinyi Rd., Xinyi Dist., Taipei City iii. Acceptance methods:Written mail to the Company's financial
Department
(3)Hybrid shareholders’ meetings date: 2023/05/18 at 09:30
(4)Relevant matters for convening hybrid shareholders’ meetings:
i.The Company will use the e-Meeting Platform by the Taiwan Depository & Clearing Corporation (TDCC) for this year’s shareholders’ meeting. Any organization using the e-Meeting Platform are required to be in line with TDCC’s operating guidelines, Frequently Asked Questions (FAQ) and instructions, as well as all other relevant documents. Please visit the TDCC website for more information. (https://www.tdcc.com.tw/portal/zh
/equity/eVote) ii.Shareholders who choose to attend shareholders’ meetings virtually will be deemed as having attended in person. iii.Shareholders, solicitors, or proxy agents who intend to participate virtually should, starting from 2023/04/18, complete sign-ups and registrations on the TDCC Stockvote two days prior to the date of their shareholders’ meeting (before 2023/05/15). Participants will check in, watch a live stream of the meeting, text questions, and cast their votes at shareholders’ meetings. iv.Shareholders, solicitors, or proxy agents who have registered for attending shareholders’ meetings virtually but intend to attend physically should withdraw their registration in the same way they have made the registration two days prior to the date of shareholders’ meetings. Participants who fail to withdraw their registration by the said deadline can only attend virtually. v.Shareholders who have exercised their voting right via written or electronic means but intend to attend shareholders’ meetings virtually should withdraw their declaration of intention in the same way they have exercised their voting right two days prior to the date of shareholders’ meetings. If participants fail to withdraw their declaration of intention by the said deadline, only the ballots cast via written or electronic means will count. vi.Shareholders who attend shareholders’ meetings virtually and do not withdraw their declaration of intent after exercising their voting
right via written or electronic means can only exercise their proposing and voting rights regarding extempore motions. They cannot vote on the original meeting proposals and the amendments to the content of the original meeting proposals, or propose to amend the content of the original meeting proposals. vii.Shareholders who have appointed proxy agents to attend shareholders’ meetings are not allowed to attend themselves, except for relevant provisions stipulated in the Regulations Governing the Administration of Shareholder Services of Public Companies or the Company Act. Shareholders whose Power of Attorney (POA) has arrived at the Company to state that they have appointed proxy agents to attend shareholders’ meetings but later intend to attend shareholders’ meetings virtually should notify the Company to withdraw their appointment in writing two days prior to the date of shareholders’ meetings. If participants fail to withdraw their appointment by the said deadline, only the ballots cast by their proxy agents will count. viii.In the event that the e-Meeting Platform fails or shareholders have difficulty attending virtually, before the chairperson announces the commencement of shareholders’ meetings or during the meetings, due to force majeure events, companies should check the total shares of shareholders that have attended. If the total shares do not reach the legally required number for resolutions in shareholders’ meetings after deducting the shares of shareholders that attend virtually, then the meetings should be adjourned. The Company will postpone or reconvene their meeting on 2023/05/22 at 09:30 in Center for Public and Business Administration Education (No.187, Jinhua St., Daan District, Taipei City). Shareholders who have been listed on the shareholders register by the book closure date are entitled to attend shareholders’ meetings. The Company will not resend their meeting notice. ix.In the event that the said shareholders’ meetings are to be postponed or reconvened, the Company will issue a Significant Announcement onto the Market Observation Post System (MOPS). x.For matters not covered, please refer to the Regulations Governing the Administration of Shareholder Services of Public Companies and related regulations.

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Announcement to convene the Annual Shareholders’ Meeting for the year of 2023 ｜ Sinyi Realty Inc. ｜ Investor Relations

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Announcement to convene the Annual Shareholders’ Meeting for the year of 2023